What Are Some Big Mistakes While Planning An Event?

January 19, 2022

 



The planning stage for an event is one of the most crucial steps as it helps lay out a proper path for achieving the event objectives. It encompasses all the aspects of the event; ranging from the initial idea to the development of an event agenda. After all, a poorly organized event can harm your business reputation. Hence, you should ensure that the event planning is top-notch and fulfills all your expectations from the event. One way to do this is by hiring a well-reputed and reliable event management company to plan your event in a professional, knowledgeable manner.

 


 

 However, even with an event branding company in place, there are many things that can go wrong if you aren’t alert enough! In this blog, we have listed some typical blunders that you should avoid while planning an event!

 

Not planning early enough

Once you have finalized the event date, budget, and theme, you should get the ball rolling as quickly as possible. Finding the appropriate venue and securing it well in advance should be at the top of your to-do list. Depending on the event's theme, you should also initiate the research for potential entertainers and guest speakers and confirm their availability for the day well in advance. Furthermore, before finalizing the date of the event, you should verify that there are no other competing events happening around or on the same date. This helps ensure that your event doesn’t open to empty seats and audience missing-in-attendance.

Not having a plan and checklist

You should develop a master plan to stay on top of all the event details and timelines. This step is crucial as it offers an overall view of how things are progressing while ensuring the timely completion of tasks. This event master plan also enables you to keep track of changes to the scope of the event. Furthermore, consider preparing a final checklist ahead of your event and make sure to double-triple-check it prior to the commencement of the event.

Not anticipating a budget blowout

Underemphasizing the production requirements can be a costly blunder. You should always stay in touch with your suppliers to ensure that every relevant detail and cost is included in the contracts. However, this step may prove to be a bit difficult for an event planning beginner. At this point, taking the assistance of a reliable event management company can greatly help you in understanding all the

technical jargon. Whatever route you take, you should remember to keep at least some proportion of your budget in the buffer for unforeseen circumstances.

Not planning for "low attendance" or "no show"

After rigorous planning and optimum execution, watching empty seats can be the worst and overwhelming feeling for event organizers. Hence, you should always carry out good marketing campaigns to promote your event. If the need arises, you may even run a last-minute promotional scheme if necessary. However, if you still notice a low percentage of attendees and a comparatively empty venue, consider making it smaller by partitioning it off a central space. This will help you cut on event costs that you would’ve otherwise incurred on a low-attendance venue.

Not getting confirmation in writing 

To avoid misunderstandings and last-minute confusions, you should make sure to note every detail in writing. However, you should always take a verbal follow-up with third parties, internal staff, and hired talent to ensure optimum compliance with your expectations. This will help you safeguard against unwanted circumstances that could have been easily avoided.

About us

 

 If you are thinking of hiring high-quality production and branding services in the South Florida region, we are your one-stop destination! At MPE Event Group, we possess extensive specialization in structuring and executing all sorts of events, including birthdays, wedding ceremony enhancements, holiday parties, and corporate events. With over fifteen years of experience in the event planning industry, our team of professionals strives to offer only the most practical, top-notch solutions to you.

 


 

 We take great pride in surpassing your expectations while catering to every detail and creating memorable experiences for your event attendees. From exciting DJs to stunning custom dance floor wraps to magnificent lighting, our team can transform any venue from bland to grand, not to mention our special event enhancements like sparkler fountains to dazzle your guests, we’ve got it all!

 


 

 To schedule an appointment for wedding ceremony enhancements, please visit our website at https://www.mpeeventgroup.com/book-your-event or contact us at 305-209-6355.

 

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